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| Be Your Bookkeeper’s Best Friend: Get Organized and Stay Organized |
By:
Veronica |
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We have all been victimized by lost time. We say that we are going to work on something and before we know it the day has gotten away from us. Unfortunately, things tend to build up and playing catch-up is the pits. When you are dealing with you financial records you can start to find yourself with shoeboxes or file folders full of business receipts, invoices, and accounting data. As more and more time passes, the data builds up and your business is sitting on a growing problem. As you enter your bookkeepers office, you’ve gotta feel bad as they give you the evil eye. However, you comfort yourself by saying, “Hey that’s what I’m paying them for.” Then your conscious kicks in and you think to yourself, “Is my bookkeeper mad at me?” You think! Learn how to be your bookkeeper’s best friend before you lose your bookkeeper and your business.
The shoebox or file box was a bandage on a much bigger problem. It is time to address your problem; get organized and stay organized!
Collect and organize important business documents and analyze what the numbers are telling you. You need to know what is going on, not just your bookkeeper.
Install an accounting software package on your computer. Many are easy to use. It will take your business further than record keeping and provide important financial indictors. A good software package will have the following capabilities:
Data Collection: Includes business transactions and operations data
Data Organization: A way to organize data by date and transaction type
Accounting Database: Easily accessible basic of accounting info
Financial Statements and Reports: Balance sheets, income statements, budgets, and timetables comparisons will aid in running your business
Analysis: Regular review of main controls to avoid problems and capitalize on opportunities
When dealing with your business, always stay ahead of the financial game. You will have a clear understanding of your company’s financial state, a better feel for your business possibilities, less stress and dependency on others, and a overall control of your business. Hey, if for no other reason, you will not get any more evil eyes from your bookkeeper!
Submitted by VBP OutSourcing, Inc., a maryland based full service bookkeeping firm that specializes in Quickbooks and Peachtree accounting systems. For more information, please visit VBP at www.vbpoutsourcing.com |
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